Data submitted through a managed account may be accessible to the account administrator, who may also control the data associated with it. This guidance concerns managed accounts; it does not establish a universal access rule for every AI service or account.
What the cited guidance establishes
The account administrator manages the account and its associated data. Administrators may also decide which organization-managed services and features are available and may manage retention, sharing, and data controls.
The administrator is therefore a potential access-and-control party beyond the individual account holder. “May” is important: the guidance does not support an assumption that an administrator automatically sees every item submitted.
How to check the account
Before submitting information, readers can:
- Check the account interface and notices for indications that an organization manages it.
- Ask the administrator which organization-managed services and features are available.
- Ask how retention, sharing, and data controls have been configured.
- Review the service’s current account and data notices for any access rules that apply separately.
What still needs confirmation
The cited guidance does not enumerate every person who might access submitted data or establish the same rules for accounts outside the managed-account setting. Readers must confirm their account status, the administrator’s role, the applicable settings, and whether any other access rules apply.